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Privacy Policy

Who we are

Our website address is: https://theparentrooms.co.uk

At The Parent Rooms, we’re committed to protecting and respecting your privacy.

This Notice explains when and why we collect personal information about people who register for information, training and/or events; how we use it; the conditions under which we may disclose it to others; and how we keep it secure.

We may change this Notice from time to time so please check this page occasionally to ensure that you’re happy with any changes. 

Any questions regarding this Notice and our privacy practices should be sent by email to hello@theparentrooms.co.uk or by writing to The Parent Rooms, c/o WOMEN’STEC, 29 Chichester Avenue, Belfast BT15 5EH.

Who are we?

The Parent Rooms is a mental health support charity for parents in Northern Ireland. We are a registered charity (number: NIC107529) and are registered as a company limited by guarantee in Northern Ireland No. NI662333. The registered address is The Parent Rooms, c/o WOMEN’STEC, 29 Chichester Avenue, Belfast BT15 5EH.

How do we collect information from you?

We collect information from you when you, for example, contact us about the services we provide, complete an application form for training, register for our e-zine, or attend events. 

What type of information is collected from you and what do we do with it?

The Parent Rooms complies with its obligations under GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

If you contact us about our services, we will ask your permission to hold your name, phone number and/or email. We will use your data to inform you of any opportunities/courses/events that are happening. The lawful basis for holding this data is your consent. If you wish to withdraw this consent at any time please contact us using the information below. Your information will not be shared outside of The Parent Rooms.

If you want to receive our e-zine or other information through email, we will ask you permission to hold your name and email address. This data will be stored on MailChimp whose privacy notice is available here: https://mailchimp.com/legal/privacy/  The lawful basis for holding this data is your consent. If you wish to withdraw this consent at any time please contact us using the information below. Your information will not be shared outside of The Parent Rooms.

If you apply for training you will be asked to complete an application pack. The personal information we collect will include your name, address, phone number, email address, age and other information as required by funders such as nationality, employment status, religion, number of children, ability/disability etc. The lawful basis for holding this information is the legitimate interest of The Parent Rooms. Some of this information will be shared with funders where applicable, with OCN NI (our accrediting body) and with Learning Records Service (who provide your Unique Learning Number and your Personal Learning Record). Information can be shared with partners but any identifying data will be removed before doing so. We share this information with funders and partners in order to demonstrate that we are meeting the conditions of our funding and other donations we have received to enable us to offer the training. 

If you are availing of our childcare, some of your personal data may be shared with Wee Chicks Fitness CIC. To find out more about how your data is used by Wee Chicks, contact Kelly Molloy at: info@weechicks.com 

If you attend training or events, we will seek permission through Photo Permissions/Consent Form before taking photos of individuals in classes or at events for promotional use and let you know how the photos will be used. At large events you will be asked to speak to a member of The Parent Rooms staff if you do not wish your photograph to be taken or used. The lawful basis for this is your consent. If you wish to withdraw this consent at any time please contact us using the information below. Your information will not be shared outside of The Parent Rooms.

Who has access to your information?

With the exception of funders, accrediting body and partners as explained above, the only people with access to your information will be The Parent Rooms project staff. Where possible, when sharing information with funders and partners, personal details will be substituted with an I.D. number so you cannot be identified. The only person with access to this I.D. number along with your personal data will be The Parent Rooms staff responsible with the purpose of maintaining your records. 

You have the right:

  • To be informed regarding the personal data we hold on you and what we do with this;
  • To look at the data we hold about you;
  • To get incorrect data corrected;
  • To ask us to erase your data;
  • To ask us to restrict our data processing activities;
  • To ask us for the personal data we hold about you which you have provided to us, in a reasonable format specified by you, including for the purpose of you transmitting that personal data to another data controller;
  • To object, on grounds relating to your particular situation, to any of our processing activities where you feel this has a disproportionate impact on your rights.

Please note that the above rights are not unconditional, and we may be entitled to refuse requests where exceptions apply.

If you have given your consent and you wish to withdraw it, please contact The Parent Rooms using the contact details set out below.

How you can access and update your information?

If you have any queries about this privacy notice or how we process your personal data, you can contact our organisation by email: hello@theparentrooms.co.uk; or by post: The Parent Rooms, c/o WOMEN’STEC, 29 Chichester Avenue, Belfast BT15 5EH.

To request access to the personal data that we hold about you, you may contact our organisation by email: hello@theparentrooms.co.uk; or by post: The Parent Rooms, c/o WOMEN’STEC, 29 Chichester Avenue, Belfast BT15 5EH.

If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner.

You can find out more about your rights under data protection legislation from the Information Commissioner’s Office website available at: www.ico.org.uk.

Comments

When visitors leave comments on the site we collect the data shown in the registration form.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.